Terms and Terminology for The Night Audit, IHM Notes, Front Office Operations, BHMCT Notes

The Night Audit IHM Notes
Astro Motive Astrology by Astrologer Dr. C K Singh

Terms and Terminology for The Night Audit, Night Audit, IHM Notes, Front Office Operations, BHMCT Notes Terms and Terminology for The Night Audit IHM Notes

Audit Trail: An organized flow of source documents detailing each step in the processing of a transaction. Night Audit Astro Motive Astrology by Astrologer Dr. C K Singh

Bucket Check: The night auditor’s check of room rate postings on each guest folios

against the housekeeping department’s reports occupied rooms and the front desk room Night Audit Astro Motive Astrology by Astrologer Dr. C K Singh

rack, this helps ensure that the rates have been posted for all occupied rooms.

Control Folio: An accounting departmental document used internally by the front office Night Audit Astro Motive Astrology by Astrologer Dr. C K Singh

computer to support all account postings by department during a system update routine. Night Audit

Daily Transcript: A detailed report of all guest accounts which indicates each charge

transaction affecting a guest account for the day, this is to detect posting errors.

End of day: An arbitrary stopping point of the business day.

High balance report: A report that identifies guests who are approaching an account

credit limit; typically prepared by the night auditor.

In balance: A term used to describe the state of accounts when the totals of debit

amounts and credit accounts are equal. Astro Motive Astrology by Astrologer Dr. C K Singh

Night Audit: A comparison of guest accounts and non guest accounts with revenue

center transaction information. Night Audit

Night Auditor: An employee who checks the accuracy of front office accounting records Night Audit

and compiles a daily summary of hotel financial data as part of the night audit, who is

usually an employee of the accounting division.

Out of balance: A term used to describe the state of accounts when the total of debit

amounts and credit amounts are not equal. Night Audit

Room status report: It allows the front desk agents to identify vacant and ready rooms, Night Audit Astro Motive Astrology by Astrologer Dr. C K Singh

typically prepared as a part of the night audit.

Room variance report: A report listing any discrepancies between front desk and

housekeeping room statuses. Night Audit

System Update: A fully automated audit routine that accomplishes many of the same

functions as a non-computerized night audit. Night Audit

Transposition error: an error that occurs when numerals in a figure are reversed for eg. 189 for 198. Night Audit

Trial Balance: In the night audit, the process of balancing front office accounts with

transaction information by each department. Astro Motive Astrology by Astrologer Dr. C K Singh